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by
Jayne Cammarata of Jayne's Elegant Events
♥
ON
THE DAY ♥
The
big day of is finally here! Enjoy every aspect of your special day
and relax knowing that your wedding
day coordinator is on hand to ensure that everything runs as
planned,
any problems are dealt
with swiftly
and discreetly and that you and your guests have a simply
wonderful time.
Peace
of mind on a very busy day is priceless,
start married life totally stress free and happy:
Wedding
Day Coordinators
♥
A personal consultation will take place with you 2 – 4 weeks
prior to the big day to review all your vendor contracts, payment
due dates, special requirements and requests, each and every
detail of the day will be discussed to
develop a clear understanding of your vision, goals and
requirements for your wedding day. One
hour walk through at your wedding and reception site for set up
details and to confirm the sites rules and reguslations. A time
line of the day’s events will then be established for
distribution to all of your contracted vendors. Follow-up with all
vendors begins immediately after our first consultation up to and
on the day of, we act as your point person from this point on.
♥
Direct you on how and where to obtain a marriage license in you
state, what types of ID are required, fees, is there a waiting
period? All this varies by state, we will help you.
♥
We accept delivers of favors, programs, gifts, items for the
reception/ceremony at our office, these items are then taken to
the ceremony/reception site and set-up according to plan.
♥
Oversee your
Rehearsal Dinner, directing the order, timing of processional and
recessional, discussing roles and positions, coordinating music,
readings. We get acquainted with any children in the bridal
party, ring-bearer and/or flower girl so they have a familiar face
to help ease them down the aisle. We are there to answer any
questions the wedding party may have ensuring that everyone knows
what they should be doing and when. Lastly, we review the
timeline with the bridal party so that everyone is on time.
♥
We start the big
day with a visit from your coordinator who brings some goodies for
the bride and bridal party creating a sense of "special
occasion" and ensuring everyone has a little something to eat
for the big day ahead and assisting with any last minute details,
questions or concerns, keeping everyone within the established
timeline.
♥
Arrive at the ceremony site 1 hour before to set up/check that all
items/decorations are in place (flowers,
floor runners, aisle/pew decorations, guest book etc), greet and
assist guests and officiate. Over see escorted seating of
honored guests (grandparents, elderly) Cue/orchestrate all wedding
professionals
for the ceremony, musicians, readers, singers etc. Assemble bridal
party and families, check all
last minute details, corsages boutonnieres, ring bears pillow,
flower girls flowers/basket), provide some last
minute cueing and reviewing of position and timing, Once all
guests have been seated, we begin the processional
- before the bride walks down the aisle we do a final check of her
flowers, gown/train, veil to ensure
she looks perfect in every way – cue the music to begin
ceremony. After the ceremony, we direct recessional
and receiving line, guide the bride/groom and bridal party to
their waiting transportation.
♥
Remove any flowers, unity vases/candles or personal items from the
ceremony site and hold or bring
to the reception venue.
♥
If requested, hold the wedding rings, ring-bearers pillow, flower
girls basket/flowers, marriage license, personal items of the
bride (that special pair of comfy shoes for the reception,
a purse) and any items for the bridal party.
♥
Arrive
at the reception site 2 hours prior to assure set-up is complete,
accurate and all personal items in place
(toasting goblets, cake table/knife/topper, center pieces, gift
table, favors, candles lit) Oversee each and
every detail before and during the reception. Preview reception
room with bride and groom to assure it meets
their expectations and make any requested last minute adjustments.
♥
Welcome
and direct your guests as they arrive. Answer any questions they
may have, familiarize them with the venue, where the cocktail hour
will be held, the reception room – rest rooms – elevators, and
table assignments, check their needs such as food allergies,
wheelchairs and be sure they are taken care of
♥
Direct
the day’s event and timing with banquet staff from the
introduction of the bridal party, the grand entrance of the new
Mr. & Mrs. – First dance, bouquet /garter toss –
cake-cutting or any other family traditions that the couple may
have, We review the music for first dance, parents dance and
special music requests the couple may have with the DJ, band or
other entertainment contracted with.
♥
Cue bride and
groom, bridal party and parents for special events such as toast,
blessing etc.
♥
Advise
the bride and groom of what is coming up for them to make sure
they are ready, (first dance, cake-cutting).
♥
Discreetly handle any emergencies or unexpected occurrences
♥
Even carry a Wedding Day Emergency Kit for you; needle/thread,
tape, tissues, make-up, pins, hair spray
we
are prepared! Everything to make your day perfect and stress free
in every way.
♥
Assist the
couple with any needs they may have as they get ready to depart
their reception.
♥
At
Jayne’s Elegant Events we simply charge for our time, rather
than a percentage of your budget, so please get in touch and we
can work out together what you need from us, basing our quote on
that.
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